CONSTITUTION

CLUB CONSTITUTION

1. Nomenclature and Constitution
i) Name - The Club shall be known as RISHTON UNITED FOOTBALL CLUB. (the “Club”)
ii) Affiliation - The Club shall be affiliated to the Lancashire Football Association (LFA) and shall have grounds or headquarters situated in the County of Lancashire and the Club’s name and particulars shall be returned annually by the appointed date to the LFA (before the end of July – membership number is as per our Public Liability Insurance Number).
iii) Aims and Objectives – The aims of the Club shall be to encourage Players and Parents/Guardians to participate in football in a sporting and self-disciplined manner. The Club shall also encourage all Players to fulfil their potential. The object of the Club is to organise football, on a non-profit making basis, under the rules and conditions of the Football association.

2. Membership
The Members shall be:
i) The Players registered to play League football.
ii) The Officers of the Club.
iii) The managers and helpers of each team.
iv) Any person wishing to become a member must complete a relevant registration form, which upon completion will allow the secretary to add that person to the Members register.

3. Subscriptions
All Players must pay an annual signing on fee before the start of each season. Failure to pay will result in exclusion from match selection. Weekly subscriptions for training and match day fees must be paid before the start of each activity.
The amount of the registration, training and match day fees will be decided at the Annual General Meeting.
Players will not be excluded from any session due to hardship and their case put forward to a meeting of the committee.

4. Officers
The Officers of the club shall be the Chair, the Vice-Chair, the Secretary and the Treasurer – to be elected at the Annual General Meeting.

5. Management, Nomination, Election
i) The Governing Body of the Club shall be the Committee comprising of the Officers of the Club and a minimum of six adult Members who shall be elected at the Annual General Meeting.
ii) Retiring members of the Governing Body shall be eligible to become candidates for re-election without nomination. All other candidates for election as Officers or Committee Members shall be nominated in writing by two Members to the Secretary, not less than 21 days before the Annual General Meeting. In the event of there being no nomination in accordance with the foregoing for any office, nominations may be received at the Annual General Meeting.
iii) The committee shall meet once per month or as often as necessary.
iv) Except where otherwise mentioned all communications shall be addressed to the Secretary who shall conduct the correspondence of the Club and keep a record of its proceedings.

6. Quorum
The quorum required for the committee shall be six.

7. Annual General Meeting
i) This shall be held after the finish of the season and no later than the 30th June. (The financial year will end on the 23rd May) The Secretary shall give 28 days’ notice of the Annual General Meeting to the Members.
The Agenda shall be:-
1) Chairman’s welcome and report.
2) Minutes of last Annual General Meeting.
3) Secretary’s report
4) Treasurer’s report
5) Election of Officers and Committee Members.
6) Registration Fees, Training Fees and Match Fees for next year.
7) Alteration of Rules, if any (of which notice has been given).
8) Other business of which notice has been given.
ii) A copy of the Balance Sheet, Statement if Accounts, and Agenda shall be made available, on request, at least seven days prior to the meeting.
iii) All voting shall be conducted by a show of hands, unless a ballot is demanded by at least one third of the delegates present or the Chair so decides.

8. Power of Committee
The Committee shall have the power:-
i) To make, amend or rescind any bye-law, so long as it does not contravene the Rules of the Club.
ii) The Committee, as it may deem necessary, shall have the power to fill ad hoc vacancies that may occur.
iii) To exercise disciplinary action when necessary.
iv) Members of the Committee shall be entitled to attend all Committee Meetings and, except for the Chair, vote thereat, but no Member shall be allowed to vote on any matters directly appertaining to themselves. In the event of the voting being equal on any matter, the Chair shall have a casting vote.
v) The committee shall have powers to apply, act upon, and enforce the Rules of the Club and shall also have jurisdiction over all matters affecting the Club, including any not provided for by the Rules.

9. Alterations and Amendments
Alterations and amendments to the rules of the Club can only be made on the vote of an Annual General Meeting or at a General Meeting specially convened for the purpose called in conformity with Rule 14. Any proposition to alter or amend the rules of the Club must be received by the secretary 14 days prior to the Annual General Meeting or the General Meeting.

10. Annual Balance Sheet
The Treasurer shall present an Annual Balance Sheet of income and expenditure to the Annual General Meeting. (No later than June 30th as rule 7i.)

11. Issue of Cheque
The treasurer shall issue all cheques, signed by two Officers.

12. Expenditure
All expenditure that is greater than £15.00 on behalf of the Club must be approved by the Committee.

13. Fines and Appeals
i) All fines incurred by players as a result of disciplinary action taken by any League / Referee, shall be paid by the offending player. Any player wishing a personal hearing by the LFA must submit the relevant fee and correspondence to the secretary, who will only then, on the player’s behalf, apply for a personal hearing.
ii) All fines incurred by a Team Manager during the course of a season, as a result of contravening a league rule, will be paid by the Manager. However, they have the right of appeal to the committee for reimbursement of fines from Club funds where fines were imposed for circumstances beyond their control.

14. Special Meetings
On receiving a requisition signed by two-thirds of the Members of the Committee, the Secretary shall convene a meeting of the Committee. The Committee may call a General Meeting at any time when it shall consider the same necessary. At least 28 days’ notice shall be given of all meetings under this Rule, together with an agenda of the business to be transacted at such meetings.

15. Dissolution of the Club
i) A resolution to dissolve the club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the Members present.
ii) The dissolution shall take effect from the date of the resolution and the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
iii) Any surplus assets remaining after the discharge of the debts and liabilities of the Club will be transferred to another Community Amateur Sports Club, a registered Charity or the Football Association.

16. Equal Opportunities Policy
Rishton United F.C. is committed to a policy of equal treatment of all members, and requires all members of whatever level or authority to abide and adhere to this general principle, and the requirements of the codes of Practice issued by the equal Opportunities Commission and Commission for Racial Equality.
All members are expected to abide by the requirements of the Race Relations Act 1976, Sex Discrimination Act 1986, and Disability Discrimination Act 1995.
Specifically, discrimination is prohibited in:
i) Treating any individual less favourably than others on grounds of gender, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation or disability.
ii) Expecting an individual, solely on the grounds stated above, to comply with a requirement(s) for any reason whatsoever related to their membership, which is different to the requirements for others.
iii) Imposing on an individual, requirements, which are in effect more onerous on that individual than they are on others. For example, this would include applying a condition (which is not warranted by the requirements of the position), which makes it more difficult for members of a particular race or sex to comply with than others not of that race or sex.
iv) Victimisation of an individual.
v) Harassment of an individual (which for the purpose of this policy and the actions and sanctions applicable thereto is regarded as discrimination).
vi) Any other act, or omission of an act, which has its effect the disadvantaging of a member against another, or others, purely on the above grounds. Thus, in all of the Club’s recruitment, selection, promotion and training processes, as well as disciplinary matters etc. – in other words all instances where those in control of members are required to make judgements between them – it is essential that merit, experience, skills and temperament are considered as objectively as possible.
Rishton United F.C. commits itself to the immediate investigation of any claims of discrimination on the above grounds, and when such is found to be the case, a requirement that the practice cease forthwith, restitution of damage or loss (if necessary) and to the investigation of any member accused of discrimination.
Any member found guilty of discrimination will be instructed to desist forthwith. Since discrimination in its many forms is against the Club’s policy, any members offending will be dealt with under the disciplinary procedure.
The Club commits itself to the disabled person whenever possible, and will treat such members, in aspects of their recruitment and membership, in exactly the same manner as other members. The difficulties of their disablement permitting, assistance will be given wherever possible to ensure that disabled members are helped in gaining access. Appropriate training will be made to such members who request it.

17. Anti-Discrimination Policy
Rishton United F.C. is responsible for setting standards and values to apply throughout the Club at every level. Football belongs to and should be enjoyed by everyone equally. Our commitment is to confront and eliminate discrimination whether by reason of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.
Equality of opportunity at Rishton United F.C. means that in all of our activities we will not discriminate or in any way treat anyone less favourably, on grounds of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.
This includes:
i) The advertisement for volunteers.
ii) The selection of candidates for volunteers.
iii) Courses.
iv) External coaching and education activities and awards.
v) Football development activities.
vi) Selection for teams.
vii) Appointment to honorary positions.
Rishton United F.C. will not tolerate sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal and will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.
Rishton United F.C. is committed to the development of ongoing training and awareness raising events and activities in order to promote the eradication of discrimination within its own organisation and in the wider context, within football as a whole.

18. Child Protection Policy
Every child and young person who plays football should be able to participate in an enjoyable and safe environment and be protected from abuse. This is the responsibility of every adult involved with the club.
We recognise, however, that child abuse is also a very emotive and difficult subject. It is important to understand the feelings involved but not to allow them to interfere with our judgement about any action to be taken.
The Club recognises its responsibility to safeguard the welfare of all children and young people by protecting them from physical, sexual or emotional harm and from neglect or bullying.
It is determined to meet our obligation providing football opportunities for children and young people to the highest possible standard of care.

19. Complaints Procedure
In the event that any member feels that they have suffered discrimination in any way, or that the Club Policies, Rules or Codes of Conduct have been broken, they should follow the procedures below.
The matter should be reported to a Member of the Committee.
The report should include:
i) Details of what, when, and where the occurrence took place.
ii) Any relevant witness statements or names.
iii) Names of any others who have been treated in a similar way.
iv) Details of any former complaints made about the incident, the date when, and to whom it was made.
The complaint must be put into writing.
A formal response should be sent to the complainant within 7 days of receiving the written complaint, and the complainant will be notified officially of the outcome of the investigation within 30 days of receipt of the written complaint.
All timescales may be altered with the consent of both the Complainant and the Committee.

20. Disciplinary procedure
The Club’s Management Committee will sit for any hearings that are requested.
The Club’s Management committee will have the power to:
i) Warn as to future conduct
ii) Suspend from membership
iii) Remove from membership
any person found to have broken the Club’s Policies or Codes of Conduct.
There shall be the right of appeal to the Executive Committee, or an Appeal Committee set up by it to act on its behalf, against any decision made by an officer of the Club.
The appeal should normally be considered within 21 days of it being received by the Secretary.

21. Review of the Constitution
The constitution shall be reviewed annually. Amendments to the constitution shall only be agreed at the Annual General Meeting.
Bye Laws of Rishton United F.C.
i) The address of the Headquarters of the Club shall be the Secretary’s address.
ii) The Managers will be appointed by invitation of the Committee, having been interviewed first for suitability.
iii) Within their first year at the club all club managers will have to complete any additional training or checks as directed by the FA or the Committee. Thereafter managers must keep up to date with all FA and Committee directives.
iv) Each Manager to be responsible for the care and well being of the Club Football Kit and any other Club property in use by the team.
v) All signing on fees and signed codes of conduct must be returned to the Treasurer at the start of each season. No player will be allowed to take part in a competitive game if not received. (Exceptions see Rule 3.)